How to configure webmail in Outlook?
Before configuring Outlook, you need to know the IMAP Server and the POP3 Server. We describe in detail below:
What is IMAP?
IMAP (Internet Access Message Protocol) is an email protocol that manages and retrieves email messages from the receiving server.
The IMAP protocol cannot be used to send email because it handles IMAP message recovery. Instead, IMAP will be used to receive messages.
What is POP3?
In addition to IMAP, there is another protocol for receiving email – called POP3.
POP stands for Post Office Protocol. And the number three stands for “version 3,”. POP3 does not coordinate with the server.
What’s the difference between IMAP and POP3?
IMAP vs POP3
IMAP stores the message on one server and syncs the message across multiple devices. Read/delete/reply messages will be displayed on the server and in the mail application.
POP3, on the other hand, POP3 does not coordinate with the server. Messages marked as read/deleted/replied to in the mail application will not be displayed on the server. Downloads the email from the server to a computer and then deletes the email from the server.
Do you want to use POP3 or IMAP?
It depends on your choice.
In general, IMAP is very powerful and is the recommended method for receiving email if you work on multiple devices.
Alternatively, if you want to access all emails offline, and you have the designated device for emailing, POP would be an appropriate option.
Mail Client Manual Settings
You can manually configure your mail client using the settings below: For your information kindly review HostGator Support Documentation.
| Secure SSL/TLS Settings (Recommended) | |
| Username | [email protected] |
| Password | Use the email account’s password. |
| Incoming Server | mail.domainname.com IMAP Port: 993 | POP3 Port: 995 |
| Outgoing Server | mail.domainname.com SMTP Port: 465 |
| IMAP, POP3, and SMTP require authentication. | |
| Non-SSL Settings (NOT Recommended) | |
| Username | [email protected] |
| Password | Use the email account’s password. |
| Incoming Server | mail.domainname.com IMAP Port: 143 | POP3 Port: 110 |
| Outgoing Server | mail.domainname.com SMTP Port: 587 |
| IMAP, POP3, and SMTP require authentication. | |
How to configure Outlook
1. Open Outlook from your start menu.
2. On the top left, click the File tab.
A pop out menu appears allowing you to add an account:
3. Click Add Account.
4. Enter your email address.
5. Click the ‘Advanced’ link and check the box to set up the account manually.
6. Click the ‘Connect’ button.
7. Choose POP or IMAP. IMAP is recommended.
8. On the next page, you’ll need to enter your Incoming and Outgoing settings.
9. Click the ‘Next’ button.
10. Enter your password and click ‘Connect’.
11. You will see a confirmation if it was successfully set up.
How to take email backup
1. Open outlook and click on file option
2. Select open & export and click import /export
3. Select export to a file and click next
4. Select outlook data file(.pst) and click next
5. Select the folder you want to backup and click next
6. Select the folder in which you want the backup to be stored and select allow duplicate items to be created and click finish.
7. Type the email password and select ok.
8. Now outlook will begin exporting.